Outlook Shortcuts

Microsoft Outlook has plenty of shortcuts to help streamline your workflow. Here are some that you might find useful:

Basic Outlook Navigation

Function	Shortcut
Switch to Mail	CTRL+1
Switch to Calendar	CTRL+2
Switch to Contacts	CTRL+3
Switch to Tasks	CTRL+4
Switch to Notes	CTRL+5
Switch to Folder List in Navigation Pane	CTRL+6
Switch to Shortcuts	CTRL+7
Next item (with item open)	CTRL+COMMA
Previous item (with item open)	CTRL+PERIOD
Switch between the Folder List and the main Outlook window	F6 or CTRL+SHIFT+TAB
Move among the Outlook window, the Navigation Pane, and the Reading Pane	TAB
Move around within the Navigation Pane	Arrow keys
Go to a different folder	CTRL+Y
Expand/collapse a group (with a group selected) in the Navigation Pane	PLUS or MINUS SIGN on the numeric keypad
Collapse/expand a group in the e-mail message list	Left and right arrow keys

General Outlook Shortcuts

Function	Shortcut
Display ScreenTip for the active element	SHIFT+F1
Save	CTRL+S or SHIFT+F12
Save and Close, Send	ALT+S
Save As	F12
Undo	CTRL+Z or ALT+BACKSPACE
Delete	CTRL+D
Print	CTRL+P
Copy item	CTRL+SHIFT+Y
Move item	CTRL+SHIFT+V
Check names	CTRL+K (using the Outlook e-mail editor)
Check spelling	F7
Flag for follow-up	CTRL+SHIFT+G
Forward	CTRL+F
Send/post/invite all	ALT+S
Find items	F3 or CTRL+E
Search for text in items	F4
Find next during text search	SHIFT+F4
Use Advanced Find	CTRL+SHIFT+F
Create a new Search Folder	CTRL+SHIFT+P
Turn on editing in a field (except icon view)	F2

Email Shortcuts

Function	Shortcut
Switch to Inbox	CTRL+SHIFT+I
Switch to Outbox	CTRL+SHIFT+O
Choose the account from which to send a message	CTRL+TAB (with focus on the To line) and then TAB to the Accounts button
Send	ALT+S
Reply to a message	CTRL+R
Reply all to a message	CTRL+SHIFT+R
Mark a message as not junk	CTRL+ ALT+J
Display blocked external content (in a message)	CTRL+SHIFT+I
Post to a folder	CTRL+ SHIFT+S
Check for new mail	CTRL+M or F9
Go to the next message	UP ARROW
Go to the previous message	DOWN ARROW
Go to the row above (message or group heading)	ALT+ UP ARROW
Go to the row below (message or group heading)	ALT+ DOWN ARROW
Compose a new message	CTRL+N
Open a received message	CTRL+O
Display the Address Book	CTRL+SHIFT+B
Convert an HTML or RTF message to plain text	CTRL+SHIFT+O
Add a Quick Flag to a message	INSERT
Display the Flag for Follow Up dialog box	CTRL+SHIFT+G
Mark as read	CTRL+Q
Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.	CTRL+SHIFT+W